Office Admin and Receptionist (JDI) (Hankey)

2025/10/15
Reference Number
JDI_002
Description

Key Taks and Responsibilities

Reception & Customer Service

  • Provide warm, professional front-desk service 
  • Handle enquiries, complaints, and redirection
  • Effective switchboard management
  • Keep reception areas neat and welcoming
  • Support over-the-counter sales transactions

Administrative Support & Branch Coordination 

  • Coordinate deliveries, collections, and logistics 
  • Manage office records and documentation           
  • Assist with procurement and purchase orders 
  • Liaise on staff training arrangements

Financial Administration

  • Handle petty cash and reconciliations 
  • Process invoices, purchase orders, payments, and CODs 
  • Assist with debtors management and month-end tasks 
  • Capture daily bank transactions accurately 
  • Maintain branch expense registers and procurement records
  • Ensure KYC/FICA documentation accuracy

Personnel & Compliance

  • Maintain complete, up-to-date staff files 
  • Coordinate overtime and training schedules                         
  • Support Health & Safety compliance efforts

Travel & Logistics

  • Book travel, accommodation, and rentals 
  • Record and report travel expenses

Inventory & Supplies

  • Track and issue consumables and assets 
  • Manage office, stationery, and PPE stock                             
  • Maintain vehicle and usage logbooks

Reporting & Documentation

  • Compile accurate reports and registers 
  • Ensure audit-ready records and checklists 
  • Assist operations and marketing with admin

Workshop Support

  • Create and close job cards
Requirements

Qualifications

  • National Senior Certificate;
  • Relevant diploma or certificate in Office Administration, Customer Service, or Business Administration will be advantageous
  • Valid Code 8 (EB) drivers license

Experience

  • At least 3-5 years in reception or office administration roles, preferably in multi-branch environments

Skills and Knowledge:

  • Experienced in customer service with strong telephone, interpersonal, and communication abilities.
  • Skilled in assertiveness, computer literacy, and bilingual communication. Proficient in judgment, planning, organizing, time management, and administration with high attention to detail and accuracy.
  • Well-versed in customer service principles, organizational structures, office administration, health and safety protocols, and Equip System.
  • Proficient in MS Office and possesses a basic understanding of financial concepts, with a strong focus on administrative tasks.

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  • We are committed to transformation through the appointment of persons from designated groups and potential candidates from these groups will enjoy preference.
  • Kindly note that criminal background check will be requested in respect of all appointments. 
  • Should you meet the above requirements and be of the opinion that you can make a contribution to the company, kindly register on www.groupcareers.co.za to apply for the position.
  • Should we not have contacted you within four weeks of the closing date, you may assume that your application has been unsuccessful.

 

 CLOSING DATE – 25 OCTOBER 2025

Work Level
Junior
Job Type
Permanent
Salary
Market Related
EE Position
No
Location
Hankey